QLD Guide

Record-keeping template (simple) — QLD

Good records prevent disputes, help inspections pass, and make final sign-off easier.

Folder structure (copy this)

01_Approvals
  - QBCC_Permit
  - Planning_Council
  - Building_Approval_Certifier
02_Drawings_and_Specs
03_Contracts_and_Quotes
04_Invoices_and_Payments
05_Inspections_and_Certificates
  - Form16_Stage
  - Final_Certificates
06_Photos_By_Date
07_Variations_and_Changes
08_Warranties_Manuals_Compliance
09_Handover_Pack

Two simple logs that save you

Decision log

Date / what changed / who approved / impact

Stops “he said / she said”
Keeps variations controlled

Inspection log

Stage / booked date / outcome / fixes / photos

Prevents missed hold points
Makes final approval smoother

QLD tip

Store stage inspection certificates and final inspection documents together (your certifier may issue stage certificates such as Form 16, and final certificates such as Form 21 for certain work).

Official sources

Next reads

Inspections Final approval & occupation After completion & selling

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