Record-keeping template (ACT)
Good records are not admin busywork — they’re what unlock inspections, final approval, refinancing, and future sale.
What to keep
- Approvals and certifier correspondence
- Inspection dates, outcomes, and photos
- Trade contracts, invoices, and licences
- Compliance certificates (plumbing, electrical, waterproofing)
- Variations and changes (what, why, cost/time)
Simple folder structure
ACT-Project/
├── 01-Approvals/
├── 02-Plans-Specs/
├── 03-Inspections/
├── 04-Certificates/
├── 05-Invoices-Contracts/
├── 06-Variations/
└── 07-Photos/Why this matters
- Certifiers rely on evidence at final inspection
- Missing documents cause delays and rework
- Future buyers, lenders, or insurers may ask for proof